FAQ

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About eucys2022

EUCYS2022 will be held in the week of 13 to 18 September 2022.

The Contest Exhibition and the Opening Ceremony will take place in the Hooglandse Kerk. This will be the main venue of EUCYS2022. The earliest parts of this church date back to the last quarter of the fourteenth century. It is located in the very heart of the city centre of Leiden.  

You can visit the rest of the venues here on google maps.

EUCYS2022 is not open for the general public. On 15 and 16 September 2022 EUCYS will open her doors for school visits – registration is now closed, all slots are filled. We do not accept any more visitors, because we want to minimise distractions to the jury process and the presentations. More information about school visits (in Dutch) can be found here. 

Yes we do. We care a lot. Our team in Leiden & Brussels has implemented 3 measures to minimize impact on the environment.

1. Our aim is that 25% of all travel to EUCYS is by train. 
We aim at motivating those countries that could reach Leiden within 7 hours of day travel or within 12 hours of comfortable travel on a night train to travel by rail. 

Did you know that one team of contestants + national organizer from a country close to the Netherlands could save up to 1 ton of CO2 by choosing train in stead of flying? 


2. Everything during the event will be reachable by foot. 
The maximum walking distance is 2 km and there will be enough walking time scheduled in the programme.


3.
All catering is without meat and with minimum use of plastic.
There will be good vegan and vegetarian options available.

EUCYS2022 is organised by Leiden European City of Science 2022 and the European Commission. Leiden European City of Science 2022 is a 365-day science festival packed with activities, lectures, workshops, excursions, exhibitions, and events, for anyone with a curious mind. Click here for more information on Leiden2022.

Registration

Please check the FAQ on participation fees also.

 Countries eligible for participation 

EU Members States

and the European Schools

28

Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxemburg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, European Schools

Associated Countries

14

Albania, Bosnia and Herzegovina, Faroe Islands, Iceland, Israel, Macedonia, Montenegro, Moldova, Norway, Turkey, Serbia, Switzerland[1],Ukraine, United Kingdom[2]

Neighbourhood Countries

14

Algeria, Armenia, Azerbaijan, Belarus[3], Egypt, Georgia, Jordan, Lebanon, Libya, Morocco, Palestine, Syria, Tunisia

Countries with a Science and Technology Agreement with the EU (except the Neighbourhood Countries)

14

Argentina, Australia, Brazil, Canada, Chile, China, India, Japan, South Korea, Mexico, New Zealand, Russia[4], South Africa, USA

Total

70

 

 

[1] Switzerland is not associated to Horizon Europe as of June 2022 but they have a pre-existing S&T agreement with the EU, thus Swiss participants and their escort can participate but should pay for their own travel and accommodation costs.

[2] The UK is not associated to Horizon Europe as of June 2022. As the UK has no other agreement in place with the EU, contestants from the UK cannot participate.

[3] Belarus cannot participate at EUCYS due to EU sanctions in place in 2022

[4] Russia cannot participate at EUCYS due to EU sanctions in place in 2022

The participation fees are:

 

Member States, Associated Countries and Neighbourhood Countries*

Countries with Science and Technology Agreements*

Extra guests

International transport

Included

Booked and paid by Leiden2022

Not included

To be booked and paid by the National Organiser

Not included

To be booked and paid by the guest

Accommodation

Included

Booked and paid by Leiden2022

Not included

Leiden2022 reserves accommodation, costs to be paid by National Organiser

Not included

Optional (subject to availability): Leiden2022 books accommodation for a flat fee of €750***

Meals**, local transport, official activities

Included

Organised by Leiden2022

Included in participation fee

Organised by Leiden2022

Included in participation fee

Organised by Leiden2022

Participation fee

Free

€600 per contestant

€750 per National Organiser

€350 (13-18 September), or daily fee of €100 in case of shorter stay

*Up to 6 contestants and 1 National Organiser per country

**The meals will be provided from the lunch on Tuesday the 13th of September until the lunch on Sunday the 18th of September.

***Accompanying visitors may order accommodation from 13th to 18th of September for a flat fee of 750 EUR. Host does not guarantee availability, but we will do our best to accommodate accompanying persons together with their delegation.

The fees are to be paid prior to the event and are not refundable after the 1st of September.

 Countries eligible for participation 

EU Members States

and the European Schools

28

Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxemburg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, European Schools

Associated Countries

14

Albania, Bosnia and Herzegovina, Faroe Islands, Iceland, Israel, Macedonia, Montenegro, Moldova, Norway, Turkey, Serbia, Switzerland[1], Ukraine, United Kingdom[2]

Neighbourhood Countries

14

Algeria, Armenia, Azerbaijan, Belarus[3], Egypt, Georgia, Jordan, Lebanon, Libya, Morocco, Palestine, Syria, Tunisia

Countries with a Science and Technology Agreement with the EU (except the Neighbourhood Countries)

14

Argentina, Australia, Brazil, Canada, Chile, China, India, Japan, South Korea, Mexico, New Zealand, Russia[4], South Africa, USA

Total

70

 

 

[1] Switzerland is not associated to Horizon Europe as of June 2022 but they have a pre-existing S&T agreement with the EU, thus Swiss participants and their escort can participate but should pay for their own travel and accommodation costs.

[2] The UK is not associated to Horizon Europe as of June 2022. As the UK has no other agreement in place with the EU, contestants from the UK cannot participate.

[3] Belarus cannot participate at EUCYS due to EU sanctions in place in 2022

[4] Russia cannot participate at EUCYS due to EU sanctions in place in 2022

All national organisers will be invited to register for EUCYS2022 via e-mail. 

The deadline for registration is the 14th of June 2022. 

Thank you for your interest in the European Union Contest for Young Scientists (EUCYS). In order to participate at EUCYS, contestants must win 1st prize in their national science fairs that take place the year preceding the contest. Contestants at EUCYS this year will have won their science fair between September 2021 and June 2022 (from 65.000 participants in national science fairs, 140 young scientists were selected for EUCYS2022). You can find more information about the Rules & Regulations here. We wish you all the best in your pursuit of science.

The Rules and Regulations of the European Union Contest for Young Scientists stipulate that the costs are covered for contestants and ONE adult in charge per country (National Organiser OR its nominated Adult in Charge).Other persons wishing to attend the contest (accompanying visitors) will have to pay their own flight tickets, accommodation, meal and programme fees.The participation fee is 350 Euros and this will cover participation in all EUCYS2022 events, meals and local transport.Registration deadline for accompanying visitors is August 1st via the iEUCYS registration system.

information for contestants

The written project has five parts:

1) A TYPEWRITTEN PRESENTATION (OR ESSAY). Handwritten presentations are not admissible. The presentation should describe the project. It may be accompanied by original illustrations (graphs, drawings and photographs).

  • It may consist of up to a maximum of 10 pages of written text (A4 format; single sided; double spaced and unbound in a minimum character size of 10 point);
  • It may be accompanied by up to a further 10 pages of illustrations (A4 format; single sided and unbound);
  • No extra materials such as video tapes and diskettes can be accepted as part of the typewritten presentation.
  • The presentation can be written in any of the official Community languages.
  • Contestants are reminded, however, that the working language of the Jury is English.

 

2) A ONE-PAGE SCIENTIFIC SUMMARY in English containing the most important points of the project (aim of project, materials and methods, observations and conclusions).

3) A CLEAR CONCISE PROJECT TITLE in English for the contest catalogue. The concise project title in English may be accompanied, if required, by the full scientific title. 

4) THE FULL ORIGINAL SCIENTIFIC TITLE, in the original language.

5) A STRAIGHTFORWARD DESCRIPTION OF THE PROJECT of not be more than ten lines in simple English for publication in the Contest Catalogue. Contestants, through their National Organiser, must ensure that this brief project description is readily understandable by the reporting press, other media, and interested members of the wider public.

  • Have a native English speaker read and correct your final draft, if at all possible.
  • If you have a physical artefact, make sure there is at least one photo of it included.
  • Even better – add a link to a video, especially if the thing moves.
  • If you are using abbreviations, make sure to write them out the first time.
  • Give an introduction to the current state of the art of your research topic and clearly explain your novelty/contribution to the field.
  • Avoid hyperbolic claims (“the most perfect”, “best” etc) about how good your work is. The jury is tasked with assessing that, not you.
  • Try to get in touch with a scientist/engineer working on similar problems in your country and have them read your final draft. They might have good questions and suggestions for improvements. If you have won the national contest, they will be very unlikely to refuse to help. Ask your supervisor for help in finding and contacting the person, if you are too shy yourself.
  • If possible, get feedback from potential users and write that up as well.
  • Do not be afraid to discuss the weaknesses and shortcomings of your work. In fact, do so proudly. It gives a much better impression of your level of understanding of what you are doing.
  • Explain what in your opinion was the hardest part of your project. That will give a lot of useful information to a jury member both about the project and your understanding of it.
  • Do not feel ashamed about leaving things out to fit 10 pages. Everyone has to, and the jury is aware of that fact.

EUCYS2022 – Information video summarizing the project

Purpose
Present to the general public a quick overview of the Project basics and highlights.

Length and size
Up to two minutes, up to 200MB.

Audience
Everyone visiting the website and the social channels of EUCYS2022. This is both your peers and the general public.

Contents
Briefly explain the particulars of your project to the general public (Tips: Think of diverse attendees; focus on the added value of your findings and their scientific/social relevance; imagine that you are informing your best friend…).

Language
The video is either in English or contains English subtitles.

Animation/illustration
Logos etc. added by animation or illustration that do not function to explain the project are not to be added to the video.

Tips on recording

Recording
When recording, avoid a source of light behind you as it would shadow you, thus making it harder to identify you.
Avoid selfie-style videos. Bear in mind that in some way your result in the competition will depend on your video. You can use some of the recording software on the internet or ask someone to shoot it. The use of a high-quality camera on a mobile phone should be enough.

Orientation
The orientation for videos must be landscape. Please, do not use portrait recording.

Video format
The recording format is flexible. We advise you to save it in.mp4 or.avi to help us with the management. Videos shot with a high-quality phone camera will be good enough.

Sound
Try to record in an environment with minimal sound pollution. This will help to have a clear sound of your voice.

  • Stand with side walls – 2 m² (100 cm depth x 200 cm width x 250 cm height)
  • Table – 1 table (100 x 80 x 70 cm high). You’ll have a table if you answered “Yes” to the question “Do you need a table at your stand?” on the registration form.
  • Chairs – 1, 2 or 3 depending on the number of contestants.
  • Other – Reliable internet connection, electricity + 2 x spots LED 11 watt on rail 2 (1 per 1 m²);
  • You don’t have to worry about the project title, your name(s) and stand number – they are already displayed on the stand.
  • The size of the poster can be determined based on the measurements above. Please keep in mind the table will block the lower 70 cm of sight from a visitors/jury perspective.

 

More information on the project display can be found here

Unfortunately, it is not possible to add anything at this late stage.
The student will have to explain this to the jury when they interview them in September.

travel & stay

The name of the hotel will be made available at the start of the summer 2022. The hotel is located next to both the city centre and the train station. 

Leiden Centraal (the local trainstation) is located next to the hotel.

If you arrive by train it is only a 2-minute walk.

If you arrive by plane, you can take the train from Amsterdam Schiphol Airport to Leiden Centraal.

There are around 144 trains per day running between Amsterdam Schiphol Airport and Leiden Centraal, which usually take 19 minutes to complete the 15 miles (24 km) journey. 

Accompanying visitors have to book and pay their own travel and accommodation. After the delegation has received their travel itinerary from our travel agent, the accompanying guest can book the same trip. Accompanying visitors may order accommodation from 13th to 18th of September for a flat fee of 750 EUR. We cannot guarantee availability, but we will do our best to accommodate accompanying persons together with their delegation.

EUCYS organizers will cover your accommodation and catering from 13-18 September. You will need to book accommodation before or after that date yourself. You will be responsible for all accommodation and catering costs before or after EUCYS.

Sustainability is important to us. That is why we are taking measures to make EUCYS2022 as sustainable as possible.

One of the measures is organizing the programme in such a way that everything can be reached by foot. Luckily the beautiful city centre of Leiden is perfect for exploration by foot.

Other examples of measures taken is that we will offer only vegetarian lunches and meals  and we will reduce use of plastic as much as possible during EUCYS2022. 

All participants must ensure they are covered by a health insurance for the period of the event. For EU27 MS countries, Iceland, Liechtenstein, Norway and Switzerland – more information on the European Health Insurance Card can be found here: https://ec.europa.eu/social/main.jsp?catId=559. You are also advised to have a travel insurance that covers possible loss of luggage, delays, etc.

Type F power sockets are used in the Netherlands, which also fits type C plugs. 

COVID-19 measures

It is the responsibility of travellers to check which measures apply to their travels. Countries or airlines may impose additional requirements regarding the health of travellers in connection with the outbreak of the Corona virus (COVID-19). This includes wearing face masks, vaccination and testing obligations, providing a health certificate and/or possible restrictions on luggage.

Leiden2022 therefore advises all travellers to check prior to the trip what these possible additional requirements are with the relevant airline and/or the relevant (transit/transfer) country. Consult the websites of the airline, the Ministry of Foreign Affairs and local authorities for this.

Information can change shortly before departure or during the stay. The traveller is responsible for being aware of the most current information. As a National Organiser, we expect you to take responsibility and leadership for the participants in this.

Airlines may refuse travellers on the basis of possible health risks and may require to sign a health certificate or may require them to have an authorized certificate through a medical institution. See https://www.atpi.com/nl/about/atpi-alerts-travel-restrictions-per-country-dueto-coronavirus-covid-19/ for more information.

The EUCYS2022 organisation complies with Governmental regulations concerning Covid guidelines for events. The health and safety of our delegates is of utmost concern and therefore we kindly ask attendees, speakers, sponsors and staff to respect the basic advice: wash your hands, cough and sneeze into your elbow. If you show symptoms, please avoid contact with others.

-Hand sanitisers will be available in every venue.

-Masks and self-tests will be available at the Welcome & Info desk at the main venue (Hooglandse Kerk).

If you develop coronavirus symptoms, you are advised to:

– stay in your accommodation,

– avoid contact with others, and

– do a Covid test at the Covid test centre located opposite the Stadsgehoorzaal (Breestraat 65) called ‘Spoedtest’ offering PCR and antigen tests. Opening Hours 08.00– 15.00. https://spoedtest.nl/en/coronatest-leiden/  

If the result of your self-test is positive you must self-isolate. If this is the case, please consult our online Helpdesk

Watch the Award Cermony

17 September from 13:00 – 14:30